CHECKLIST / QUESTIONAIRE Download Form  
ORGANIZATION NAME:
PERFORMANCE NAME:
In order to complete your rental contract for the Colony Theatre , it is necessary to provide us with information regarding your presentation, please read and complete the following, then fax or mail to:
 

Attention: Elizabeth Lang, Production Manager
Colony Theater
1040 Lincoln Road
Miami Beach, FL 33139
305-674-1040 X 2 / Fax 305-532-1353
ElizabethLang@miamibeachfl.gov
LIGHTING
1.
 Are you bringing in additional lighting/effects equipment? Yes No
 
If yes, please list:
2.
 Are you planning to hang a new light plot? Yes No
  Please consult with venue Production Stage Manager regarding existing house plot
3.
 Will you be using follow spots? Yes No
  See venue rider/contract for availability and rental rates.
4.
 Contact name and phone number of person in charge of your company's lighting:
 
Name Telephone #
SOUND
1.
 Will you be bringing in additional sound equipment
Including musical instruments.
Yes No
 
If yes, please list:
2.
 Please describe your microphone needs        
  Include audience instrument emcee off-stage announcements
3.
 Will you be using wireless lavaliere or hand-held microphones? Yes No
  See venue rider/contract for wireless availability and rental rates.
4.
 Will you be using a tape player?       CD Player mini disk
  Will you be using the venue's Piano? Yes No
5.

Indicate piano placement:                  On-stage Pit in front of stage

  See venue rider/contract for piano availability and rental rates.
6.
 Contact name and phone number of person in charge of your company's sound
 
Name Telephone #
SCENERY
1.
 Will you need to hang scenery over the stage ? Yes No
   
2.
 Will you have freestanding scenery? Yes No
 

Please note the venues do not permit screws or fasteners on the theatre floor

PROJECTION
1.
 Will you be using film as part of your event?
 Yes No
  16mm 35mm video
2.
 What aspect ratio is the film?        
 
3.
 What will your film be on?           Core Reels Pre-Made
   
4.
 Is there any special equipment used for presenting your film? If yes, please describe:
  Synch Sound Digital Sound Panoramic Lens Other
5.

How and when will your film arrive to the theatre?
 
6.
 Will you require video projectors:
 Yes No
  See venue rider/contract for projector availability and rental rates.
Venue's do not have playback decks (VHS, Beta, DVD) please provide your own
MISCELLANEOUS
1.
 Will you need to use the Venue'sMarle Floor? Yes No
  Dance Floor Rental:
See venue rider/contract for marle availability and rental rates. (Please provide 3 rolls Black Gaffe tape)
2.
 What is the duration of your show? Yes No
  Is there an intermission?
Times of : Act I Act II Act III
   
  Please check (√) the following:
 
 Have you read and understood policies regarding booking procedure, rules, guidelines and payments?
 
Have you read and understood policies of receiving and returning contracts?
 
Have you submitted a signed copy of your IRS Form 990 certificate of Insurance?
 
Spoken with venue Stage Manager regarding technical requirements and estimates?
 
Spoken with venue Box Office manager regarding ticketing?
 
Returned contract signed with deposit?
 
Forwarded Marquee verbiage in writing to Event Manager?
Please note: Venue’s require you to hire their House Sound, Electrical, Deck and Fly technicians.Other Technical Staff hired on “as needed” basis.
   
Lessee agrees to the terms and conditions of this Checklist
Lessee:                DATE:
Your E-Mail :